City of San Angelo Texas
  • Animal Services
  • San Angelo, TX, USA
  • 27,719/YR
  • Other
  • Full Time

Selected applicants are required to pass a 3 minute typing test of 35 wpm or more, with 90% accuracy. Not all applicants will be selected to test. The most qualified applicants will be contacted by email to advance to the next stage.

GENERAL PURPOSE:  Provides skilled secretarial support to assigned management personnel; coordinates administrative operations for Animal Services Division; prepares and processes various types of correspondence, reports, and other documentation; maintains departmental records and files; conducts a variety of general accounting tasks; and performs other related duties as assigned.  

PRIMARY DUTIES AND RESPONSIBILITIES: Coordinates departmental clerical operations for area of assignment. Provides skilled administrative support to a manager and/or other departmental personnel. Answers, screens, and directs incoming calls; documents and distributes phone messages. Greets and directs visitors to appropriate City departments and/or personnel. Provides information and assistance to the public; responds to inquiries regarding departmental operations, policies, programs, events, and/or services; receives public complaints. Updates and maintains departmental calendars; schedules and coordinates meetings, appointments, training courses, and/or other functions; organizes travel arrangements. Prepares, processes, copies, files, and distributes correspondence, memorandum, or other types of documentation; designs and produces forms, brochures, announcements, bulletins, and/or banners. Compiles and/or analyzes data; prepares, generates, and/or submits various types of reports as required by City departments and outside agencies. Performs data entry; updates and maintains departmental records, files, filing systems, and databases; coordinates and schedules the transfer, archiving, and destruction of records as assigned. Processes accounts payable and/or receivable; submits payroll, purchase orders, and requisitions; assists in the preparation of departmental budgets. Balances and maintains assigned checking accounts; prepares bank deposits; maintains petty cash and/or assigned cash drawer. Coordinates the ordering of departmental supplies and equipment; monitors and maintains supply inventories; obtains vendor quotes and bids as required. Schedules and coordinates the maintenance and repair of departmental equipment and facilities. Collects, processes, and distributes incoming and outgoing departmental mail. May provide training and/or supervise the work activities of assigned personnel. Performs other routine and/or specialized duties relative to area of assignment as required.

MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma or equivalent; and two years' experience as an administrative assistant; or an equivalent combination of education and experience. Required Licenses or Certifications: Must possess a valid driver license. Required Knowledge of: Principles and practices of office administration. Regulations governing departmental activities. Records management principles and standards. Basic accounting and bookkeeping principles. General office equipment and standard computer software applications. Customer service standards and protocol. Required Skill in: Providing skilled secretarial support to management and/or other departmental personnel. Coordinating clerical operations and activities for area of assignment. Preparing and processing various types of correspondence and other documentation. Updating and maintaining departmental records, filing systems, and databases. Performing a variety of general accounting duties. Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, community organizations, contractors, vendors, and the general public. Physical Demands and Work Environment: Work is performed in a standard office environment. Subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds. Exposure to potentially irate members of the public and infectious diseases is involved.

Job postings may be withdrawn at any time at direction of the City Manager.

City of San Angelo Texas
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